Essential Written Documentation For Every Employee
Discover what this means for you, book a call with our HR expert.
Mandatory Compliance
in Ontario
Here’s what you need to know as an Employer
Starting July 1, employers in Ontario with 25 or more employees will have to put in writing and share the following information with their employees:
- 1Employer’s legal name and operating/business name (if different).
- 2Employer contact details, including address, phone number, and contact names.
- 3Anticipated work location.
- 4Employee’s starting wage rate (whether hourly or salary).
- 5Applicable pay period and pay day.
- 6General description of initial hours of work.
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Mandatory Written Employment Statements in Ontario
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- Mar 12th 2025Navigating US Tariffs on Canada: A Guide for Small and Mid-Size Businesses Employer adviceCharlie Herrera VacaflorSenior Legal Consultant
- Aug 26th 2025Ontario ESA & OHSA Legislative Changes 2025: What Employers Need to KnowEmployer adviceOlivia CicchiniEmployment Relations Expert
Critical deadline
for Ontario Employers
Employers not complying with these new employment law changes would expose their business to potentially huge fines, ranging from hundreds to thousands of dollars
Between $250 and $100,000 for the first offense
Between $500 and $250,000 for the second offense
Between $5,000 and $500,000 for the third offense
Our contracts comply with these new regulations and provide you
added protection
.
A written employment statement that simply lists these terms will NOT protect your business in case of a dispute or claim.
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Helping employers like you for
40 years
Here’s what our clients say about the Peninsula serviceGot questions
about the new rules? Talk to our certified HR advisors today
Peninsula has allowed me to focus on what I am good at, being a dentist and taking care of my patients, instead of worrying about paperwork, new hires, or conflicts.
Dr. Leila Ebrahimpoor,
Owner, Skyline Dental Associates
As a small business, you always think about where to put your funds – but the peace of mind Peninsula provides makes it worth it. We feel secure to be able to grow.
Shafreen Rajabali
Director of Operations, E.B. Box Company
What I appreciate most from Peninsula is the peace of mind I experience as a business owner. I can focus more on doing my job. I am protected as a business owner.
Cassandra Pardetti
Owner, The Stylist & Company
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FAQs
Got a question? Check whether we’ve already answered it for you…
What are the fines for not complying with Ontario's new ESA rule?
Non-compliance could result in fines:
How can Peninsula help my business stay compliant with Ontario’s new workplace rules?
Peninsula’s certified HR experts can help you quickly implement the right documentation to be compliant with this new legal requirement. We can provide you with airtight employment agreements that both fulfill these regulatory requirements and provide you with additional protections.
Do all Ontario employers need to implement written employment agreements?
No. This new requirement only applies to Ontario employers with 25 or more employees on their payroll.
How can Peninsula assist with preparing written employment agreements for my business?
Peninsula has over 40 years of experience supporting small businesses with HR documentation and advice. Our employment law experts can develop legally valid and airtight employment agreements tailored to the specific needs of your business and industry. To learn more about our services, call today at (1) 833 247-3652.